Your Guide to an Impeccable Curriculum Vitae for Grad School

Your Guide to an Impeccable Curriculum Vitae for Grad School Among the common documents required for graduate school admission, a curriculum vitae (CV) will often be a part of your application paperwork. Not all programs require one but if you plan to go into any sort of advanced academic field, youll still need to create a CV and add to it consistently as you gain experience and publishing credentials. Whether its for a scholarship, a graduate teaching position, or a job after you graduate, having a well-written CV will be just as important as your resume.Your CV will be an important document for graduate school admission and post-grad work.A lot of people get confused between the difference between a CV and a resume. The easiest way to look at it is to understand that the purpose of a CV is to highlight your academic accomplishments and experience, while a resume focuses more on your professional qualifications and work history. There are some elements theyll both haveâ€"such as your contact information, any professional degrees you hold and where you earned themâ€"but for the most part, theyll look like two very different documents.The sections of a CVThe sections youll want to include on a CV for grad school will likely be different than what youd include on a CV for a university teaching position. For example, a CV for a teaching position is commonly divided into the following sections:Personal detailsEducationTeaching ExperienceResearch ExperienceHonors and AwardsGrants AwardedTechnical CompetenciesProfessional ExperiencePublicationsConference PresentationsAcademic and Professional MembershipsResearch and Teaching InterestsCommunity Service, Volunteer Work, and Extra-Curricular ActivitiesAdditional Relevant Skills and LanguagesReferencesIf you dont have relevant information to include beneath any of these section headings, youll want to leave out that section, obviously. However, well go over what each of these sections should include, and show you an example of what it might look like with the correct formatting.P ersonal detailsThis section is the same as how youd begin a resume, with your name, mailing address, telephone number and email address. This information should be in a larger, bolder font compared to the rest of your CV to make it stand out.Joseph A. Smith1555 Main Street, Apartment 212Columbus, Ohio 43004(614) 555-1212 ? joesmith@columbusc.eduEducationIn this section, you should include the academic institutions youve attended, starting with the most recent and working backward. Your high school information should be included, but dont include any information for middle school or elementary school.As with a resume, you should include the school or colleges name, the city and state where it is located, the degree you received (or are currently working on), the Latinate honors you were granted at graduation (if applicable), the program major or concentration, a thesis or dissertation you completed (if applicable), and the dates you attended.Masters in Education, magna cum laude (Jun e 2017)Columbus College, Columbus, OhioThesis title: Reading Strategies for At-Risk, Low-Level ReadersTeaching ExperienceIf youre writing your CV for graduate school, you likely wont have teaching experience to include. However, if this section is relevant and you do have teaching experience to add, include the position, the dates you held it, where the position was held, and a bullet list of all of your duties associated with your job.8th Grade Language Arts Instructor (2016-2017)Columbus City Schools, Columbus, OhioTaught state-mandated objectives in English grammar, writing and literature to students identified as intellectually gifted.Conducted writing workshops for faculty and students focused on state writing assessments; developed professional workshops for faculty members on topics relating to writing and grammar.Maintained classroom grades, records, and parent contact.Research ExperienceHaving strong research skills and experience is highly useful to academic departments lo oking to hire graduate assistants. Its also vital if youre going to be a university professor, as research is required of all tenured academic appointments. Heres an example of what your research experience section might look like:Research Assistant (2015-2016)Department of English, Columbus CollegeAssisted Professor William OReily with primary and secondary source research.Assisted with gathering data and writing methodology of Methods of Making Reading Relevant for At-Risk Boys, published in the Journal of American EducationHonors and AwardsThis is the portion of your CV containing a list of honors and awards youve received. Be sure to include in this section any Presidents List or Deans Lists honors you have earned (along with the years you received them).Award of Excellence in Research, Columbus College, Columbus, OH (2017)Deans List, Columbus College, Columbus, OH (2015-2017)Phi Beta Kappa Award for Outstanding Achievement (2016)Grants AwardedThe standard format for listing any grants you may have received is the following:Current Research (beginning with the most recent one then working backwards)Grant # (PI Name)Name of Funding Organization (avoid using acronyms)Amount AwardedPeriod of Grant AwardTitle of ProjectRole on Project (if not the PI)Technical CompetenciesYour technical competencies are any skills you have beyond your professional and academic experience that would benefit you across industries or roles. For example, your list might look something like this:Project ManagementTechnical WritingData AnalysisData MiningDatabase ManagementStatistical AnalysisProfessional ExperienceYour professional experience is any experience you have earned outside of academic circles, particularly in the working/career world (if both worlds have co-existed for you). As example might be:Assistant Editor (2016-2017)Columbus FlyerConducted interviews and wrote feature articles related to philanthropy, the Arts, events and people in the Greater Columbus area.Copyedit ed each months issue, including calendar/event listings, advertiser contributions and contributions from other writers, ensuring consistency and an error-free publication.Librarian (2010-2013)Columbus Public LibraryShelved books and restocked missing items.Assisted patrons with finding books, researching, paying library fines, using the computers, and looking through microfiche.PublicationsFor this section, you should list your publishing credits. This can include both academic and professional or freelance writing, such as the example below:Smith, J. (2013, June 1). Outreach Opportunities for Volunteers. Columbus Flyer. Retrieved from http://www.columbusflyer.comGrant, P. Smith, J. (2017, March 2). Strategies for Teaching Struggling Readers. Journal of Reading Readiness. Retrieved from http://findjournal.orgConference PresentationsAs with your publishing credits, experiences with conference presentations should be highlighted on your CV, as well. This shows potential employers or academic programs that you are comfortable teaching and instructing others, as well as sharing your findings with relevant audiences. Heres an example of how this section might look:Poster, November 2015: Your Cues In Classroom Management.Undergraduate Educational Arts Symposium, Columbus College.Paper, November 2016: There Are More Ways Than You Can Imagine to Teach a ChildPhi Beta Kappa Annual Conference, Memphis, TN.Academic and Professional MembershipsThis section is a list of the various academic and professional organizations of which you are a member. A longer list shows that you are involved with your field and seek professional development and networking opportunities within it. Your list might look something like this:Modern Language AssociationInternational Sociological AssociationSociety of Young ResearchersPhi Beta Kappa SocietyResearch and Teaching InterestsEspecially if you are creating a CV for graduate school admissions, your audience should be made aware of any res earch or teaching interests you have. Your list might look something like this:At-Risk/Low-Level ReadersContent Area Teaching and LearningCurriculum and InstructionDevelopmental MilestonesDifferentiated InstructionEarly Literacy DevelopmentEducational Technology and Digital MediaEnglish Language LearnersIntervention and PreventionLearning DisabilitiesSustained Silent Reading (SSR)Community Service, Volunteer Work, and Extra-Curricular ActivitiesAdmissions committees and potential employers like to know that you know how to balance your life with activities outside of the classroom or office. This section of your CV might look something like this:Community Volunteer Mentor (2015-2016)Public Libraries of Columbus, OHServed on volunteer committee focused on bringing free mentoring and tutoring services to low-income students.Tutored and mentored low-income, at-risk students needing additional support to succeed in school.Womens Shelter Volunteer (2008-2013)Womens Shelter of ColumbusAss isted with intake of abused and battered women and their children, including counseling, finding suitable clothing and personal toiletry items, scheduling appointments with community outreach services, and leading group sessions.Assisted with shelter upkeep, including cleaning, organization, intake of donations, and food services.Additional Relevant Skills and LanguagesFor this section, list any languages you speak, including whether youre a native speaker or are only fluent in writing it (rather than speaking). The section might look something like this:English (Native)French (Fluent in speaking and writing)ReferencesAs with a resume, including references on your CV allows your audience to contact others to learn more about their experiences working with you or knowing you on a personal level.Tamara Evans, Professor of English,Columbus College(614) 997-8273tamevans@columbusc.eduLacey Smith, Managing EditorColumbus Flyer(614) 543-6372Lacey@columbusflyer.comCV formattingFinally, here are a few additional formatting rules to consider for your CV:Use an 11- or 12- point, easily readable font, such as Times New Roman.Set your margins to approximately one inch.Think like a graphic designer and include enough white space to make sure your CV is easy to read and scan.Be sure to bold, underline, or capitalize important information, but do it consistently.Include a header with your name and page number on each page.Avoid use of abbreviations and acronyms that others might not understand outside of your field.Only print on one side of each sheet of paper.